Contract Specialist

Client Solution Architects (CSA) is currently seeking a Contracts Specialist to support our internal team in a remote capacity. 

For nearly 50 years, CSA has delivered integrated technology and operational support services to meet the defense and federal sector's most complex enterprise needs. Working from operations centers and shipyards to training sites and program offices, CSA deploys experienced teams, innovative tools and proven processes to advance federal missions.  

How Role will make an impact:

Under general supervision of the Director of Contracts, performs assigned prime and subcontract support activities across U.S. Federal Government contracts, primarily within the Department of Defense (DoD) environment. This role will support tasks of moderate complexity within the full contract lifecycle (pre-award through closeout), with a strong emphasis on subcontract administration, proposal development support, compliance review, and risk mitigation. Task assignments may include but are not limited to:

• Proposal and Pre-Award Support:
  • Compliance reviews of Requests for Proposals
  • Coordinate with Growth, Pricing, and Program teams to ensure alignment with solicitation requirements
  • Identify contractual risks, ambiguities, and clarification questions
  • Develop subcontract templates for Government submission (e.g. cover letters)
• Prime Contract Administration
  • Monitor status of all contractual deliverables and ensure deliverables/submittals meet contract requirements
  • Review and manage modifications, incremental funding actions, deobligations, equitable adjustments, and change requests in coordination with finance, project control, and program management teams
  • Monitor contract and task order funding, ceiling, and period of performance 
  • Ensures contractual documentation is properly distributed to internal stakeholders and electronically filed in corporate systems 
  • Attend monthly financial meetings for review of burn rate monitoring, funding exhaustion risks, and advance notice to the Government or prime contractors as necessary
  • Assist in regular review of financial metrics and developing best practices to improve financial performance 
  • Track/monitor government contract reporting requirements such as subcontracting and small business reporting (ISR/SSR)
  • Under general supervision, assist in identifying potential scope changes or out-of-scope work and support change management actions
• Subcontract Administration
  • Through cross-functional coordination, prepare subcontract documents, incorporating scope, terms and conditions, and applicable commercial terms
  • Recommend the best subcontract type to internal stakeholders
  • Negotiation and post-award management of subcontracts
  • Conduct pre-award briefings with subcontractors to assure understanding of the subcontracts
  • Summarize subcontract bid proposals and with general supervision, make recommendations for project management review and approval
  • Administer subcontracts  in accordance with company policies and procedures, Federal Acquisition Regulations (FAR), and Defense Federal Acquisition Regulations (DFAR)
  • Monitor contract and task order funding, ceiling, and period of performance 
  • Support subcontractor compliance reviews, certifications, and releases
  • Review and approval of subcontractor monthly invoices
• Other:
  • Draft, review, and administer commercial contracts, 1099/consultant agreements
  • Identify, document, and  mitigate contractual risks, including Organizational Conflict of Interest (OCI) review and mitigation support (firewalls, disclosures, and  mitigation plan recommendations)
  • Preparation, review, and processing of Non-Disclosure Agreements (NDAs) and Teaming Agreements (TAs) using company-approved standard templates may be required

What you’ll need to have to join our award-winning team:

• Clearance: Must be able to obtain and maintain a Secret level clearance.
• BA/BS in a related field and 5 years of related and progressive experience, or an equivalent combination of education and experience is required. Typical experience ranges from 5-7 years. 
• Proven experience adhering to and enforcing departmental and company-wide policies and procedures 
• Proficiency with Microsoft Office programs (e.g. Word, Excel, Outlook, Teams)
• Intermediate understanding of federal policies and regulations
• Strong written and verbal communication skills, including professional correspondence with internal and external stakeholders
• Strong attention to detail and compliance mindset
• Proven ability to manage multiple contracts and deadlines simultaneously 
• Experience maintaining sensitive data/information and understanding of fraud, waste, and abuse
• Demonstrated ability to apply appropriate discretion and escalate sensitive or high-risk communications to contract leadership 
• Ability to work independently and collaboratively while in a remote setting

What Sets you apart:

• Proficient in Deltek CostPoint and SharePoint
• SAM.gov experience (e.g. contract and subcontract reporting) 

Work Conditions:

• The following work conditions are intended to describe the general nature and level of work required for this position. Principal duties and responsibilities are intended to describe the overall purpose of the position. 
• Work in a primarily remote environment, supporting a distributed team across multiple time zones
• Standard business hours are expected however, flexibility may be required to support deadlines, contract actions, and time-sensitive government requests 
• Required performance of sedentary to light work and occasionally exert up to 15 pounds of force 
• Performance of office duties, including heavy computer usage, is required

‍This job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee. Duties, responsibilities and activities may change or new ones may be assigned at any time with or without notice.

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Applicants may need to meet eligibility requirements for access to classified information; an active United States Department of Defense security clearance or the ability to obtain one may be required for this role.‍

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As a federal contractor, CSA will abide by the client’s infectious disease protocols.

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WE BELIEVE great companies know who they are and what they stand for. CSA’s common purpose and core values were purposefully developed to create a culture focused on unlocking the full potential of our people—so they are inspired to solve our clients’ toughest challenges. It’s no secret, we owe the past 18 years of our success to our outstanding and ambitious team members. To support our hard working team, we offer an environment focused on learning and growth, an awesome benefits package, and opportunities to build a long and successful career.

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We are constantly on the hunt for talented, forward-thinking problem solvers with an energetic attitude and a strong work ethic to join our elite team of CSAers.  
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Be a part of CSA … do  great  things!

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CSA is a Federal Contractor and an Equal Opportunity/Affirmative Action Employer.

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‍If you are an individual with a disability and would like to request a reasonable workplace accommodation for any part of our employment process, please send an email to  hr@csaassociates.com. Please indicate the specifics of the assistance needed. Assistance is reserved for individuals who are requesting a reasonable workplace accommodation. It is not intended for other purposes or inquiries. We’re an equal opportunity employer that empowers our people no matter their race, color, religion, sex, gender identity, sexual orientation, national origin, disability, or veteran status or other protected characteristic.‍

Federal Equal Opportunity is the Law
‍Federal Employee Rights under FMLA
‍Federal Employee Polygraph Protection Act
‍E-Verify Participation Poster (uscis.gov)
‍If you are a California resident applying for a job, you consent to our  California Job Applicant Privacy Notice .‍

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Notification for current or previously cleared professionals:

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Official U.S. Government information appearing in the public domain shall not automatically be considered UNCLASSIFIED or approved for public release. CSA recognizes that information contained in resumes of current or previously cleared professionals may be sensitive, contain potentially proprietary and/or protected information. Protected Information is considered classified, in the process of a classification determination, or unclassified, but protected by statute. Therefore, all resumes should be approved for public release by a U.S. Government Official with Original Classification Authority, prior to posting the resume to CSA’s applicant tracking system.
By submitting my resume, I understand that I am NOT authorized to upload content with Official U.S. Government information that is considered, sensitive, proprietary, or protected.